Below is the workflow most NextGen stores use. Menu names may vary slightly by software release, and your store's SOPs take precedence. The sequence below is consistent with reports from current Dollar General keyholders using Vision Commerce Suite (VCS).
Screen 1 – Windows Desktop
After logging into the back-office PC, you'll typically see the Daily application.
Click:
Screen 2 – Daily Menu
You'll see several options.
Click
Screen 3 – Money Counting
You'll see an option similar to:
or
Click
This launches Vision Commerce Suite (VCS).
Screen 4 – VCS Login
You'll be prompted for credentials.
Select
Some stores then ask you to select the store number.
Choose the store.
Click
Screen 5 – Main VCS Screen
The left side contains the navigation tree.
Expand
Then
Screen 6 – End Till Session
Before reconciliation, most stores end the till session.
You'll see something similar to:
Highlight the cashier.
Click
Continue
Until
The till disappears from the End Session list after completion.
Screen 7 – Reconcile Till Session
Return to
Select
Then
You'll now see something similar to
Highlight the cashier you're counting.
Click
Screen 8 – Expected Amount Screen
Near the top you'll usually see
or similar.
This is what the system expects to be removed from the till after leaving the starting bank.
Screen 9 – Tender Entry Screen
You'll see a grid similar to
| Tender | Value |
|---|
| Cash | 0.00 |
| Check | 0.00 |
| Gift Card | 0.00 |
Click
or
under the Value column.
A denomination window opens.
Many stores simply enter the entire cash amount in the first editable field (often labeled "Pennies"), rather than entering each bill denomination separately, because the software totals the amount from that single entry. This is the procedure many NextGen stores report using.
Example
Click
Screen 10 – Verification Screen
You'll now see
If correct
Click
Screen 11 – Submit Screen
You'll now have buttons similar to
Choose
Do not choose Save when completing the reconciliation. If the over/short exceeds the authorization threshold, VCS may require a manager authorization and reason code before allowing submission.
Screen 12 – Completion
After submission
Click
The cashier disappears from the reconciliation list.
That till is finished.
After All Tills Are Finished
Most stores then continue with
Enter
-
Deposit total
-
Deposit bag number
-
Bank reference (manager initials or name, depending on store procedure)
Then
Finally, print the required end-of-day reports and secure the deposit and tills according to your store's procedures.
If you're new to NextGen, I can also produce a fully illustrated training manual (40–60 pages) with annotated screenshots showing every VCS screen, button, field, and manager function for opening, closing, deposits, safe counts, receipt lookup, refunds, and reports.