The exact appearance and sequence of Prepare Banking screens can vary by NextGen/VCS version and your store's configuration. Follow your store's SOPs and manager's instructions if they differ. The walkthrough below reflects the typical workflow after all tills have been reconciled.
Screen 1 – Main VCS Menu
After the last till has been reconciled, return to the main menu.
Expand:
Select:
Click:
Screen 2 – Banking Summary
This screen summarizes the day's cash.
Example:
| Description | Amount |
|---|
| Beginning Safe | $300.00 |
| Till Pickups | $1,842.15 |
| Till Removals | $2,176.83 |
| Cash Paid Outs | $45.00 |
| Expected Deposit | $2,131.83 |
Review the totals.
If everything looks correct:
Screen 3 – Deposit Information
Enter information about the deposit.
Typical fields include:
Some stores require only the bag number.
Click:
Screen 4 – Deposit Cash Count
You'll see denomination entry fields similar to:
| Denomination | Quantity |
|---|
| $100 | |
| $50 | |
| $20 | |
| $10 | |
| $5 | |
| $1 | |
| Quarters | |
| Dimes | |
| Nickels | |
| Pennies | |
Count the money going into the bank deposit.
Enter the quantity of each denomination.
The system automatically calculates:
Example:
Screen 5 – Verification
The system compares:
If the totals don't match:
-
Recount the deposit.
-
Verify that all till reconciliations were completed.
-
Confirm any pickups or paid-outs were entered correctly.
When the totals match:
Screen 6 – Safe Balance
The next screen verifies that the correct amount remains in the safe.
Example:
If your store uses a different required safe balance, VCS displays that expected amount.
Click:
or
Screen 7 – Final Review
A summary similar to the following appears:
Review all information.
Click:
Screen 8 – Print Documents
VCS may prompt you to print:
Print all reports required by your store.
Screen 9 – Complete Banking
The system displays a confirmation similar to:
Click:
Screen 10 – Secure the Deposit
After VCS is complete:
-
Place the deposit in the bank deposit bag.
-
Seal the bag.
-
Verify the bag number matches the number entered in VCS.
-
Place the sealed deposit in the safe according to your store's procedures.
-
File the printed reports in the cash office.
Typical Closing Sequence
The exact field names, buttons, and required information can differ by software release and store policy, but this is the standard flow used in many Dollar General NextGen stores.